The basics of Hybrid Meetings

How to have productive and pain-free hybrid meetings

You're meeting virtually with customers, colleagues, and stakeholders and you're maybe even leading one or several remote (project)team(s). You master the basics of online meeting… enough to take it to the next level and add some magic sauce. At Beanmachine, we have been meeting online for years now, with different target groups and different objectives. We found many ways to start a dialogue, share knowledge and collect information in a fast, efficient and fun way with (many) people online. Keen to make your remote and hybrid meetings more attractive and dynamic?

Your 5 burning questions?
— Question 1 —
Are myself and my team ready to switch to hybrid? Or do I still experience resistance with myself and/or the participants?
— Question 2 —
How do I make optimal use of my organisation's available technology for online and hybrid meetings?
— Question 3 —
How do I ensure basic hygiene in my online meeting in a motivating way?
— Question 4 —
What steps can I take before, during, and after a hybrid meeting for maximum efficiency?
— Question 5 —
How can we continue to meet hybrid in our daily practice, focusing on composition, frequency, and channel?

Target audience

  • You want to increase your skill with the available tools in your organisation and/or get to know and use the different features better
  • You want to make sure you and your participants don't die of "death by videoconference"
  • You want to kill one-way traffic and allow optimal interaction online
  • You like speed, efficiency in your meetings and want this online as well
  • You don't want the technology to get in the way, you want it to support the goal of your meeting
  • When life gives you lemons, make lemonade: in these special times, you want to become very good at remote facilitation
Created with Sketch.
Created with Sketch.

Our 4 building blocks program

Short intake to get acquainted with the specific needs and the available technology. Arrange access to the existing meeting applications to ensure optimum efficiency of the training. We apply the 4M's of meeting magic (Mindset - Muscles - Method - Machinery) to these 4 steps:

  • Step 1: prepare and invite
  • Step 2: connect and launch the meeting
  • Step 3: diverge and dive deep into content
  • Step 4: converge, engage and follow up
Program mode Purpose Duration
Power webinar Exploring 90 minutes
Online training Focus 6 hours

"Online work originated as a bypass for analog work. Someday those roles will be reversed. And it remains to be seen whether that will be for a long time to come."

Jan Bal, bean mechanic and online coffee drinker